Tools for small businesses
Stop paying for software you don't need.
Most businesses pay every month, for every person, for chat, video calls, task boards, a CRM and marketing tools, and use a fraction of each. We replace them with tools your business owns, on your own server, looked after for one fixed monthly fee.
- Set up for you
- Runs on your own server
- No fee per user
See the tools working
Six tools ready for your business, and a sample of what we build
Each of these tools can be set up for you today, shaped to how you work and in your name and colours. They are also examples: when your business needs something none of them does, we design and build a tool that is unique to you.
Business Tools
Marketing Tools
Team Workspace
A task board, an encrypted team messenger and one-to-one voice and video calls, in a single tool your team logs into. It replaces the separate task, chat and call subscriptions most small businesses pay for every user, every month.
Replaces
- Task and project boards
- Team chat apps
- Video and voice call apps
Client Portal & CRM
Each client gets a login and their own board. They post requests, add files and links, answer your questions and see when work is done. Your team runs every client from one place, with no inbox archaeology.
Replaces
- Long email threads with clients
- Spreadsheets of open requests
- Per-user CRM subscriptions
Invoicing
Monthly retainers, fixed fees and repeat clients are invoiced on schedule. Each invoice is created as a draft for you to check, in the right currency, and only goes out when you send it.
Replaces
- Copying last month's invoice by hand
- Per-user invoicing subscriptions
- Forgotten monthly invoices
Topic Finder
Every day, people ask questions on Reddit about the things you know best: a tax question, a dispute, a move abroad, a business they want to start. The Topic Finder follows the Reddit communities and words you choose, scores each post and sends your team a short digest of the ones worth reading and answering.
Replaces
- Scrolling Reddit by hand
- Missing the questions people ask about your field
- Guessing what to write about
SEO Health Check
When two of your pages target the same search, Google often shows neither of them well. The SEO Health Check reads your Google Search Console data, groups the searches where several of your pages compete and tells you which one to keep, merge or redirect.
Replaces
- Expensive SEO suite subscriptions
- Guessing why rankings dropped
- Manual spreadsheet audits
Reputation Checker
Before people contact you, they look you up. They read reviews, check ratings, search for complaints and, more and more, ask ChatGPT or Gemini. The Reputation Checker brings all of that into one score and shows you exactly what is being said, where, and what to do about it.
Need something none of these do? We build custom tools around your own process: a CRM, a client portal, a dashboard or an automation that fits your business and no one else's.
See custom toolsBuilt for you, not rented
Stop renting generic apps. Own tools built around your business.
Off-the-shelf software makes every business work the same way, and charges you for each person who uses it. Each of our tools is shaped to how your team actually works, carries your name and colours, and runs on your own server.
A chat app like Slack or Teams, a call app like Zoom and a task board like Trello or Asana, each charged for every person on your team
Team Workspace
One private workspace for tasks, chat and calls, organised around your projects and your team.
See how it worksA CRM like HubSpot or Salesforce, charged for every person who logs in
Client Portal & CRM
Built around how you serve your clients, with the steps, fields and boards your work needs.
See how it worksAn invoicing app, or invoices written by hand every month
Invoicing
Set up for your clients, your currencies and your billing rhythm, checked by you before anything is sent.
See how it worksAn expensive SEO tool, just to find out why a page dropped on Google
SEO Health Check
Connected to your own Google data and your own websites, with what to do for each page.
See how it worksHours scrolling Reddit to see what people ask about your field
Topic Finder
Tuned to the communities and topics of your field, so your team only reads what matters.
See how it worksWe start by learning how your business works, then shape each tool around it. Keep what genuinely serves you: we tell you honestly what is worth replacing, and what is not.
Tell us how your business worksDo the maths
What do per-user subscriptions cost your business?
Add up what you pay each month, per person, for chat, task boards, video calls, CRM and similar tools. Your own figures, nothing assumed.
Every year–
Over 3 years–
That is what per-user subscriptions cost you today. With tools you own, you pay once for the setup and a fixed monthly care plan, whatever the size of your team.
Custom tools
Need something that doesn't exist yet? We build it for you.
When your business has a routine no ready-made tool fits, we build one around it: a client intake form, a case tracker, a booking system, a report that writes itself. Built once, for you, and yours to keep.
Saves time and money
The repetitive work your team does every week, done by the tool. No per-user subscription, and no paying for features you never use.
You own it
The tool belongs to your business. No licence to renew, no vendor deciding to change the price or switch it off.
Safe on your own server
It runs on your own hosting, not on a third-party platform and not on ours, so your clients' data stays with you.
How it works
From demo to daily use in a few days
A free demo
Thirty minutes with sample data. You see the tools, we understand your business.
A clear quote
One setup fee and one monthly care plan, in writing, before anything starts.
Set up and training
Your branding, your accounts, then a short training session for your team.
Looked after
Updates, backups and support from a person who knows your setup.
Made for businesses without an IT department
- Law practices
- Accountants and bookkeepers
- Clinics and practices
- Estate and letting agents
- Consultancies
- Recruitment agencies
- Architects and surveyors
- Financial advisers
- Marketing and design studios
- Charities and associations
Why choose ShiftCode?
Experience you can check, not just claim
Based in London, ShiftCode sets up and looks after tools and websites for small businesses. The tools on this site are used every day by real teams before we offer them to anyone else.
We work with professional services, accounting, e-commerce and luxury brands, and keep a selective client base so every business gets personal attention.
We start by understanding how your business works today, then set the tools up around that, not the other way round, and stay on hand once your team is using them.
We also do
Websites and SEO, when you need them
FAQ
Frequently Asked Questions
What does ShiftCode do?
We set up ready-made tools for small businesses, in two families. Business tools your team uses every day: a private workspace with tasks, chat and calls, a client portal and invoicing. Marketing tools that bring clients in: a topic finder that tracks Reddit questions in your field, an SEO health check and a reputation checker that covers reviews, news and AI answers. Each tool is put in your name and colours, your team is trained and we look after it.
Why not just use the big subscription apps?
They are good products, but you pay for every person, every month, for every tool, and the bill grows each time you hire. Our tools are owned by your business: one setup fee and a fixed monthly care plan, whatever the size of your team.
Is it secure enough for confidential client work?
Everything runs on your own server, not on a third-party platform and not on ours. Messages and files are stored encrypted, pages are served over HTTPS, calls are encrypted end to end between the two browsers, and access can be limited to the countries you work from.
We have no IT department. Can we still use it?
Yes, that is who the tools are for. We do the setup and the updates, and your team gets a short training session. If anything is unclear, you speak to a person.
We don't even have a server. Where would the tools run?
On a server we set up for you. We choose a reliable host, open the account in your business's name and install everything, as part of the setup. You pay the host directly and own the account, so the tools and your data stay yours.
Can we try before we decide?
Yes. Book a free 30-minute demo: we show you the tools with sample data and you get a clear written quote afterwards, with no obligation.
Do you still do SEO and websites?
Yes. We build websites and custom tools, and offer SEO, copywriting and press releases for businesses that would rather we did the marketing work for them.
Book a free 30-minute demo
We show you the tools with sample data and work out together what fits your business. No obligation.